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Date: | Mon, 24 Jul 2006 15:07:47 -0500 |
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Roger Hamperian informs us that Lexington Fayette Urban County
Government's HR Department intends to scan active personnel files, send
the files to the Records Center, and then expects the Records Center to
maintain those files by inter-filing additional documents as they, too,
are scanned. In other words they want Roger to operate a file room that
duplicates their electronic files.
Before we starting figuring out how to make this work I suggest that we
need to know why does HR want to do this. With a new imaging system I
certainly understand retaining the source documents for some period
until they are certain that the system works. We've done the same thing
in Harris County but no one has expected us to do more than receive the
boxes of scanned documents and retain them for some period. We've even
retained some imaged documents for their entire retention period when it
turned out that the images were not completely satisfactory.
The bottom line seems to be that HR does not want to realize the full
return on the public's investment. (And I'm eager to read what Steve
Whitaker has to say about this.)
Paul R. Scott, CA, CRM
Records Management Officer
Harris County, TX
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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