On 8/8/06, Michael, Lee <[log in to unmask]> wrote:
>
> The approved records retention schedule from General Records Schedule 2
> is as follows:
>
> 7.     Time and Attendance Source Records.
> All time and attendance records upon which leave input data is based,
> such as time or sign-in sheets; time cards (such as Optional Form (OF)
> 1130); flexitime records; leave applications for jury and military duty;
> and authorized premium pay or overtime, maintained at duty post, upon
> which leave input data is based. Records may be in either
> machine-readable or paper form.
>
> Destroy after GAO audit or when 6 years old, whichever is sooner.
>
> 8.     Time and Attendance Input Records.
>
> Records in either paper or machine readable form used to input time and
> attendance data into a payroll system, maintained either by agency or
> payroll processor.
>
> Destroy after GAO audit or when 6 years old, whichever is sooner.
>
>
>
> Remember, this applies for US Federal Government agencies, but can be
> used as a basis for your schedule.  The specific link to this schedule
> is:  http://www.archives.gov/records-mgmt/ardor/grs02.html  There is
> also schedule items for the payroll system data, but if you are looking
> for a short retention, you might want to stick with the two items I
> mentioned above...



Ahhhhh, yes.... but don't forget that TIME CARDS and TIME REPORTING RECORDS
fall under the EPI Moratorium if you're in DOE, or a Contractor to them,
which means until the moratorium is lifted, they can't be destroyed....


-- 
Larry Medina
Danville, CA
RIM Professional since 1972

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