Gus,
The Vermont State Archives has Digital Imaging Guidelines available online that may be helpful. They are due for review (they were originally issued in 2004), but provide a good overview of project planning, systems architecture, technical specifications, and implementation.
The URL is: http://vermont-archives.org/records/standards/pdf/VSA_Imaging_Guidelines.pdf
--Tanya
Tanya L. Marshall, MLS
Assistant State Archivist
Vermont State Archives
26 Terrace, Redstone Building
Montpelier, VT 05609-1101
(tel.) 802-828-0405
(fax) 802-828-1135
(e-mail) [log in to unmask]
>-----Original Message-----
>From: Records Management Program [mailto:[log in to unmask]] On
>Behalf Of Warren Harris
>Sent: Monday, August 14, 2006 17:15
>To: [log in to unmask]
>Subject: [RM] electronic imaging question
>
>Hello everybody. I have a question as usual! I'm just thinking some of
>you have probably already dealt with this type situation so thought I'd
>see if anyone might share their experience with me.
>
>
>
>In my organization, The University of West Florida, we will eventually
>(next year or so) be implementing electronic imaging in our Registrar's
>Office for Student Records. We're in the process of writing the
>proposal, etc for imaging/document management software and hardware. To
>date...we've been microfilming these records....actually doing a backlog
>of many years....and still have about 10 years records in hardcopy that
>have not been microfilmed. We plan to stop the microfilming soon.
>Therefore we will still have this backlog to deal with. Certainly we
>aren't going to worry about what is already on microfilm because we can
>deal with that (probably scanning the film, etc.) once we have a system
>in place. The problem is the hardcopy that is not on microfilm....the
>backlog not on microfilm...that won't be microfilmed. We won't be able
>to continue to store it on-site since records will continue to
>accumulate and the backlog will grow even larger causing us storage
>problems. Certainly we can contract for off-site, secure storage of the
>hardcopy in the meantime....But, what I'm wondering is this....is it
>feasible to go ahead and have a conversion (contracted) of these
>hardcopy records to digital images (scanned) without knowing what
>software and indexing format that we'd be using in the future when we
>get a system inhouse? I'm thinking we could end up with compatibility
>issues...and at the very least have to "re-index" each image when we get
>inhouse scanning and indexing software/document management software.
>
>
>
>Any comments from those of you who have worked through this kind of
>situation would be most appreciated.
>
>
>
>Gus Harris
>
>The Univ. of West FL
>
>Pensacola, FL
>
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