Tanya,

Russ Stalters, who publishes an Enterprise Content Management blog (BetterECM.wordpress.com) and is a long-time RM/DM authority wrote an article for AIIM's E-Doc magazine that you might find helpful.  It's called 'Does Microsoft Finally Get Records Management?'.  Here's a link to a PDF copy: http://www.compliancesolutionsgrp.com/blog-content/doesmicrosoft.pdf.  

Check it out.  I think it may answer some of your questions.

Cheers,
Donald Lueders, CRM
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---- Tanya Marshall <[log in to unmask]> wrote: 
> Hi everyone,
> 
> Before I get to my question, I'd like to introduce myself since I have been a lurker over the past several years and have only posted a few times. My education and professional experience are in both archives and records management, and I have been working for the State of Vermont for the past two and half years (the past year under my current title). 
> 
> My principle responsibility is to appraise records for continuing value; however, I am starting at square one since none of our agencies have record schedules, few have a comprehensive view of their legal recordkeeping requirements, most are operating under an active but antiquated system of disposition orders (some of which were issued more than 40 years ago), and records have always been seen as storage issue. As you can imagine, there is a lot of work to be done and the gap is becoming even wider as more and more agencies embark on scanning projects, information systems, etc. 
> 
> Now for my question: 
> 
> The State CIO is launching an Enterprise SharePoint server this fall as a content management system "solution." The press release is online at: http://dii.vermont.gov/newsletters/august_2006/message_from_the_commissioner
> 
> I have no issues with Microsoft or Sharepoint; we do not use SharePoint in our office, but I work with agencies who do use it. However, I haven't gotten as far as examining it from a records management perspective, let alone a preservation perspective for information appraised as archival. Questions concerning these issues were raised at recent meetings, but I left with the impression that SharePoint is perceived as the records management "solution" as well. Thoughts? Comments? I am all for the concept behind SharePoint, but I am here to mitigate risks and advise others of the risks relative to their responsibilities as public employees managing public information. I should point out that none of our agencies have records managers, so there isn't anyone else looking at this issue from a records management perspective. 
> 
> I defer to the wisdom of the list...
> 
> --Tanya
> 
> Tanya L. Marshall, MLS
> Assistant State Archivist
> Vermont State Archives
> 26 Terrace, Redstone Building
> Montpelier, VT 05609-1101 
> (tel.) 802-828-0405 
> (fax) 802-828-1135 
> (e-mail) [log in to unmask]
>  
>                
> 
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