Here are some questions for the attorneys and electronic records experts.

We are in the midst of developing records management policy and procedures
and are struggling with concepts related to electronic records and what
level of detail needs to be included.  For example, if the policy says "XYZ
department is is responsible for maintaining all certificates of
destructions for hardcopy and electronic records".


1) Are there regulations/requirements for maintaining documentation related
to the deletion of electronic records, email, etc?

2) Similar to maintaining certificates of destruction for disposal of
hardcopy storage and physical media do corporations also need to maintain
any form of documentation for the deletion/disposal of electronic records
that routinely takes place in the normal course of business to show it was
done in accordance with retention policies?

3) Is this even possible? If so, how would this be possible outside the
scope of having enterprise-wide records management system or systems in
place to do this?

4) If there are audit trails or other system documentation that logs the
deletion/disposal of records from electronic systems, email, etc. would
corporations be required to maintain this documentation and for how long?


Lisa S. Shimamura, CRM
310-615-1733

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