Hello

I may be naive, but I don't understand why you would need to create a new
record to explain what happened to a destroyed record, in an electronic
environment.

If document A is scheduled for destruction after five years, and after five
years you can no longer find it, this "absenceness"  would indicate that
the retention schedule had been applied.  And the evidence for destruction
would be in the audit trail of metadata.  (That is, in those systems that
are programmed to retain the audit trail/metadata "forever".)   The audit
trail becomes your de facto destruction certificate - although the absence
of the record should speak for itself.    In a properly designed system,
the destruction mechanism is controlled only by an authorized records
manager anyway.     (Not just anybody can trigger destruction.)

A second problem with issuing destruction certificates is that I may in
good faith sign one, unaware of copies elsewhere...that's another topic..
But the first problem is creating a new record to replace an old record,
just because it was destroyed properly.     A self-perpetuating industry!

Please everyone correct me if I'm way off here.  I spent most of my time in
data protection land these days and only reactivated my subscription a few
weeks ago.

My 2 Euros worth, from Strasbourg, France
Susan
*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*-*
Susan Vaillant
Director, Quintiles Europe Data Protection Compliance/Records Management
Correspondante Informatique et Libertés, Quintiles France
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