Atle:
The MoReq and DOD5015.2 relate to Electronic Document Management Systems
and Electronic Records Management Systems.  The original request and my
response, as well as some of the other responses to this thread,
discussed procedures for electronic files/documents/records not
contained in one of these systems.  There are many organizations that do
not have or use an EDMS or a ERMS to manage all content in the
electronic system.  Deletion of word processing documents or
spreadsheets maintained outside one of these systems still needs to be a
part of the overall RIM disposition process.

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Atle Skjekkeland
Sent: Wednesday, August 23, 2006 10:16 AM
To: [log in to unmask]
Subject: Re: [RM] documenting destruction of electronic records

I have not been involved in this list before but here is my NOK 0.02...

The ERM standard MoReq in Europe says that the system must be able to
keep some of the metadata (but not copies) of destructed records in
requirements 5.3.15 and 5.3.16. You can download Moreq from
http://www.cornwell.co.uk/moreq.html
 
The UK National Archives spec TNA2002, which is very similar to MoReq,
uses the term "stub" (see e.g. vol. 1 requirement B.3.32, vol. 2 "Annex:
Metadata 'stub'". I think DOD5015.2 has a similar requirements but I
have not had time to check this.

Kind regards,
Atle Skjekkeland, 
Vice President, AIIM International
Global Education Services 
& Europe, Middle East and Africa
Tel US office: + 1 301 755 2657
Tel EU office: + 44 (0) 1905 727600
Mobile US : + 1 240 491 7498
Email: [log in to unmask]

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