Jim:
We rotate use of our back tapes every week or so.  They are not kept as
an "archiving" solution for any of our electronic records.  We do not
have automated system or a document management system for anything
except drawings, so we rely on the user properly applying our e-mail and
electronic records policy and procedures.  Essentially, at the user's
discretion, an e-mail that must be kept as a record can be printed,
saved as an rtf to another server (not the Exchange server), or archived
as a pst (Outlook message) onto another server (not the Exchange
server).  The last option requires Outlook to open and view the e-mail.

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Sweeney, Jim
Sent: Tuesday, August 29, 2006 11:57 AM
To: [log in to unmask]
Subject: [RM] Email Retention

            Good Morning all, my question for today: If you don't have
an automated email archiving solution (like the one offered by Symantec)
and you rely on backup tapes - how long do you retain the tapes? Or do
you require staff to print emails for retention?

 

Jim Sweeney

Sr. Manager, Records and Information Management

[log in to unmask]

 


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