From what I have been reading lately, courts have been less likely to
accept printouts of email and require the "native format".  What are the
comments about this?

GT

Graham Kitchen
Corporate Records Manager
Unified Western Grocers
5200 Sheila Street
Commerce, California 90040
Telephone:  (323)264-5200 Extension 4560
Cell:  (323)243-1865
email:  [log in to unmask] 

 

> -----Original Message-----
> From: Records Management Program 
> [mailto:[log in to unmask]] On Behalf Of Jones, Virginia
> Sent: Tuesday, August 29, 2006 10:32 AM
> To: [log in to unmask]
> Subject: Re: Email Retention
> 
> Jim:
> We rotate use of our back tapes every week or so.  They are 
> not kept as
> an "archiving" solution for any of our electronic records.  We do not
> have automated system or a document management system for anything
> except drawings, so we rely on the user properly applying our 
> e-mail and
> electronic records policy and procedures.  Essentially, at the user's
> discretion, an e-mail that must be kept as a record can be printed,
> saved as an rtf to another server (not the Exchange server), 
> or archived
> as a pst (Outlook message) onto another server (not the Exchange
> server).  The last option requires Outlook to open and view 
> the e-mail.
> 
> Ginny Jones
> (Virginia A. Jones, CRM, FAI)
> Records Manager
> Information Technology Division
> Newport News Dept. of Public Utilities
> Newport News, VA
> [log in to unmask]
> 
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Sweeney, Jim
> Sent: Tuesday, August 29, 2006 11:57 AM
> To: [log in to unmask]
> Subject: [RM] Email Retention
> 
>             Good Morning all, my question for today: If you don't have
> an automated email archiving solution (like the one offered 
> by Symantec)
> and you rely on backup tapes - how long do you retain the tapes? Or do
> you require staff to print emails for retention?
> 
>  
> 
> Jim Sweeney
> 
> Sr. Manager, Records and Information Management
> 
> [log in to unmask]
> 
>  
> 
> 
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