I agree with your assessment, Blake. It would seem that maintaining the
extract file as a record would reduce potential disputes over records
integrity. Another option is to ensure the records keeping integrity of
the data system - for example, that it can produce the same result every
time over the life cycle of the record. I can't say whether this is
possible or not - my own sense is that it is probably more difficult to
prove/achieve than maintaining the extract files as separate evidence of
transactions.

Dwight Wallis, CRM
Records Administrator
Multnomah County Fleet, Records, Electronics, Distribution and Stores
(FREDS)
1620 S.E. 190th Avenue
Portland, OR 97233
Phone: (503)988-3741
Fax: (503)988-3754
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