Hi Deb:
Try this one.
MISSION
It is the mission of the Records and Information Management (RIM)
department to enable user departments to access information within their
purview in an efficient, cost effective and timely manner while at the
same time ensuring that the company is protected from legal attacks on
or through its information collection.
GT
Graham Kitchen
Corporate Records Manager
Unified Western Grocers
5200 Sheila Street
Commerce, California 90040
Telephone: (323)264-5200 Extension 4560
Cell: (323)243-1865
email: [log in to unmask]
> -----Original Message-----
> From: Records Management Program
> [mailto:[log in to unmask]] On Behalf Of Krogh-Michna, Debi
> Sent: Wednesday, September 27, 2006 12:54 PM
> To: [log in to unmask]
> Subject: MISSION STATEMENTS
>
> Does anyone have a mission statement that they would like to
> share (Administrative Services/Records Management)? Thanks
> in advance.
>
> Debi Krogh-Michna
> Platte River Power Authority
> 2000 East Horsetooth Road
> Fort Collins, Colorado 80525
> 970/229-5274
> [log in to unmask] <mailto:[log in to unmask]>
>
> This e-mail message is for the sole use of the intended
> recipient and may contain confidential and/or privileged
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> persons or entities other than the intended recipient is
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> contact the sender by reply and destroy all copies of the
> original message.
>
>
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]]On
> Behalf Of Vercher, Julia A.
> Sent: Wednesday, September 27, 2006 1:29 PM
> To: [log in to unmask]
> Subject: Re: [RM] Responsibilities of File Clerks
>
>
> What sort of pay scale are we talking about with these qualifications?
> We have a habit of hiring a warm body that is decent and paying pretty
> low.
>
> Thanks,
>
> Julia
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Thomas S. Munzer (AEDI)
> Sent: Wednesday, September 27, 2006 2:02 PM
> To: [log in to unmask]
> Subject: Re: Responsibilities of File Clerks
>
> Some suggestions:
> 1. graduation from high school
> 2. at least one year of college or at least two years of previous
> experience in office filing functions demonstrating:
> Knowledge of filing procedures and techniques
> Ability to maintain files, including to interpret and apply
> records policy and filing techniques in a variety of situations
> Firm grasp of numerical, alphabetical and chronological
> sequencing 3. Ability to lift boxes weighing 30 pounds numerous times
> during the workday 4. Calm professional demeanor for dealing with
> frustrated used who do not understand records procedures or the
> difficulties involved in locating files 5. Ability to read, write,
> speak, and understand English fluently 6. Demonstrated ability to
> identify and distinguish different kinds of legal documents and their
> purposes.
> 7. Demonstrated ability to create and maintain tracking
> systems for the
> completion of work 8. Demonstrated ability to think logically
> and apply
> general principles to specific situations 9. Demonstrated ability to
> organize large masses of materials according to a logical scheme or in
> accordance with established procedures 10. Demonstrated
> ability to work
> independently with minimal guidance and supervision.
>
> I know one size does not fit all.
>
>
> Thomas Munzer
> Records and Information Manager
> A/E Data Integration, Inc.
> "Facility Information Managers...Providing Better Information
> for Better
> Decisions"
>
> 933 North Kenmore Street
> Suite 318
> Arlington, VA 22201
>
> V: 703-875-2095
> F: 703-875-0986
>
> CONFIDENTIALITY NOTICE: This e-mail message, including any
> attachments,
> is for the sole use of the intended recipient(s) and may contain
> confidential or proprietary information. Any unauthorized review, use,
> disclosure or distribution is prohibited. If you are not the intended
> recipient, immediately contact the sender by reply e-mail and destroy
> all copies of the original message.
>
>
>
>
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Laura Steinberg
> Sent: Wednesday, September 27, 2006 2:21 PM
> To: [log in to unmask]
> Subject: Re: Responsibilities of File Clerks
>
> Leigh, Larry and Steve,
> Wow...a skill set for law firm file clerks is a wonderful
> idea! If your
> experiences are anything like mine, it is a constant struggle to get
> management to understand that even our beginning clerks need some
> special skills besides knowing their "ABC's." And hiring
> those without
> any job experience takes additional training hours just to get them
> familiar with our lingo. As for collecting the documentation for a
> competency project, as Leigh asks, what about our local ISG
> group within
> our ARMA chapters? Would this project be worthwhile enough for us to
> make the effort?
> Laura A. Steinberg
> Records Manager
> Epsten Grinnell & Howell APC
> 9980 Carroll Canyon Rd, 2nd Floor
> San Diego, CA 92131
> 858.527.0111
> [log in to unmask]
> www.epsten.com
>
> This message contains information which may be confidential and/or
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>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Isaacs, Leigh
> Sent: Monday, September 25, 2006 12:26 PM
> To: [log in to unmask]
> Subject: Re: [RM] Responsibilities of File Clerks
>
> Larry:
>
> Your assessment, I believe, is correct. There are many
> varying factors
> within firms, and in larger firms with multi-offices, even differences
> between offices depending upon local management, culture,
> practice group
> needs, etc. I definitely think that there should be documentation on
> the skill set and desired/required competencies for Legal RIM staff.
> Law firms really do have specific needs and concerns that are not
> universal to all industries. That being said, I think all law firms
> face similar challenges, and while not any one solution serves all,
> there are basic guidelines that would provide flexibility to "make the
> pieces fit" regardless of what size or structure of firm you
> may be in.
> What do you suggest as the first step in collecting this documentation
> for the competencies project?
>
> Leigh Isaacs | Firmwide Records Manager | HellerEhrmanLLP | 1717 Rhode
> Island Avenue, NW | Washington, DC 20036
> tel: +1.202.912.2131 | fax: +1.202.912.2020 | email:
> [log in to unmask] | web: www.hellerehrman.com
>
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Larry Medina
> Sent: Monday, September 25, 2006 2:20 PM
> To: [log in to unmask]
> Subject: Re: Responsibilities of File Clerks
>
> On 9/25/06, Steve Morgan <[log in to unmask]> wrote:
> >
> > I started off as a file clerk in a law firm in Seattle. It was a
> > branch office of a Portland, OR based firm.
> >
> > My responsibilities were:
> >
> > There was a line in the job description that said "other duties as
> > assigned".
>
>
>
> I was a bit surprised by this question initially, seeing as with most
> "classic" file clerk positions, the primary duties are:
>
>
> - Ability to lift 35 pounds repetitively
> - Ability to work under direction
> - Other duties, as assigned
>
> ... and PLEASE understand, I don't mean this in a derogatory manner in
> any way.
>
> I understand in Law Firms, this tends to be a bit different, but the
> extensive lists provided by the initial poster (Irene) and the
> respondent
> (Steve) indicate that these specific duties seem to be vastly
> different
> from firm to firm, based in part on:
>
>
> - size of staff
> - division of effort
> - centralized versus decentralized filing systems
> - level of skill and experience
> - use of in-house versus vended services
> - span of management control
>
>
> ...and any number of other factors far to wide to categorize into a
> simple "pick list" of duties to position levels and ratios of staff to
> professionals in a firm.
>
> Am I correct in understanding this is peculiar to Law Firms and the
> Legal environment? And I'm asking this for a very specific reason...
> much of the work we did on the first two phases of the ARMA RIM
> Competencies Project (which is still a work in progress) did
> not go into
> this level of detail when it came to the types of work being performed
> by entry level practitioners, nor did it detail out the
> aspects of work
> called out here in this form/format.
>
> And if this is what is being looked for at this, and higher levels, of
> RIM staff in a Legal Environment, has ANYONE ever considered putting
> together the skill set and desired/required competencies for Legal RIM
> staff?
>
> Larry
>
>
> --
> Larry Medina
> Danville, CA
> RIM Professional since 1972
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
>
>
>
>
>
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>
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