Chris,

I think it was an outstanding question. (And please note that I mean the question only, and not the implication it might have that you DON'T need one.) Every organization needs to answer it thoroughly before purchasing a document management software package.

Gary Link, CRM 
Corporate Records Manager
Astorino
227 Fort Pitt Boulevard
Pittsburgh, PA  15222
412.765.1700 
412.765.1711 Fax
www.astorino.com


-----Original Message-----
From: Chris Graves [mailto:[log in to unmask]]
Sent: Thursday, December 07, 2006 8:30 AM
To: [log in to unmask]
Subject: [RM] what to say to document management naysayers


Hi,

Yesterday I was at a meeting with a document management software
vendor.  Afterward, one of my co-workers who had been present
approached me and asked, "I can't see why we need to use document
management software." I have to admit I was surprised by this as the
presentation was fairly standard (i.e. not too overly technical) and
highlighted some useful information management features.

Still, if someone can walk away from a meeting with such a fundamental
question as that on their mind, what would you tell them?

What are thet top ten reasons for spending money on good document
management software?

-fast searching (compared with slow Windows explorer)
-vsn combine the ease of Google with the familiarity of Windows
Explorer browsing (suits different searching behavior preferences)
-can potentially search across multiple databases (if you have them)
-can manage access privilege setting more easily (than in Windows, for example)

What else?

Otherwise, why would you *not* use document management software? From
my standpoint, I am baffled why we need to add such software to
computers: from where I sit, this is how computers should operate
initially anyway.

Comments welcome.

-Chris

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