Good evening,

Two of our offices will be moving into new buildings next spring and I'd 
looking to hear from those of you who have gone through office moves.  One 
office has about 1,100 employees on 8 floors, and is moving into a new 
building where we'll have 5 floors--same amount of employees.  We already 
know the Records Center (RC) space will be smaller, so we're preparing for 
that.  We're also beginning to prepare staff for moving into smaller 
office space (even our partners will have smaller offices).

The other office has about 125 employees and will be moving into a 
new-but-similar sized office.

I'm especially interested in any lessons learned you can share, what you'd 
do differently if you could do it over again, and mistakes made all from a 
RM standpoint... i.e., how you physically prepare the records for moving? 
How were the records moved?  What RC operations or services did you have 
to change or lose in moving from a larger space to a smaller one? 

The RCs in these offices are moving from an open, self-service operation 
to a closed, locked-down and secured operation with restricted access. I'd 
be interested in knowing how your offices responded to a similar move, and 
knowing what drove your office to such a move.  Finally, I'd appreciate 
learning more about any standards you have in place for new RC 
buildouts... i.e. size, staffed inside or outside of RC, security 
(cameras, restricted access, keypad or access card entry, etc.), customer 
access to RC (escorted or not), and any other issues you can share. 

Feel free to respond to me directly and I'd be glad to summarize the 
responses I get for anyone else who might be interested.

Thanks.
Earl.

 
ENTERPRISE SUPPORT SERVICES                                    
SEA Sub-AREA RECORDS MANAGER
Earl Johnson, Jr.
 
Ernst & Young LLP
 
600 Peachtree St., Suite 2800, Atlanta, GA 30308
 
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