A moving tip for those file drawer locks: in most instances, we wrapped
masking tape around the protruding lock to prevent it from getting
"pushed in" -- and locked -- by the movers, even accidentally. The
biggest culprits in locking those cabinets, without knowing where the
keys were, were our own employees.
Paul R. Bergeron
City Clerk
229 Main Street
Nashua, NH 03060
Telephone: 603/589-3010
Fax: 603/589-3029
http://www.gonashua.com/
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Allan, Liz
Sent: Wednesday, December 13, 2006 10:52 AM
To: [log in to unmask]
Subject: Re: [RM] Office moves...
Paul said:
"File cabinets were locked without anyone thinking to ask where the keys
were.
"When file cabinets are moved unlocked, movers ask that staff empty out
the top three (of four) drawers. File cabinets were sent into storage
for auction with records still in the bottom file drawer. Employees
would check the top two drawers and, finding them empty, would order the
cabinet removed. Movers would oblige; it wasn't there job to see if the
file cabinets were empty."
Reminded me of a move I did that included a couple file cabinets full of
microfiche. The cabinets were so old that nobody had the keys, but the
movers pushed in the lock anyway leaving us with the problem of trying
to open them later. However that was better than the cabinet they moved
without locking it or securing the drawers: all the drawers slid open
when they tipped it and hundreds of fiche fell out. The movers offered
to refile the fiche (yeah, right!) but we declined the offer and instead
charged the moving company for the time it took my employees to refile
everything.
Liz Allan
Director of Client Programs
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