IMO

Interity is the issue. A fine thing in yourself and co-workers and critical 
in information management. Unfortunately, it only becomes an issue when 
there is a problem. Process documentation will help to ensure document 
integrity. However without controls there is no assurance that your process 
is being folllowed. Luckily the auditors and IT folks have arrived at a 
solution, of sorts, that we can use. after you map your processses, slap 
cobit and INTL on top of it. It helps to lock down the non record and record 
processes. When and if the documents in question become records we then can 
have a relatively high degree of assurance that the document has not been 
altered undetectably.

Chris Flynn




>From: "Roach, Bill J." <[log in to unmask]>
>Reply-To: Records Management Program <[log in to unmask]>
>To: [log in to unmask]
>Date: Wed, 17 Jan 2007 16:56:28 -0600
>
> >>Based on my experience, if your business processes are already mapped
>out then making the determination is much easier. <<
>
>I would concur with Bruce.  Here at the State, we map the entire
>business process from beginning to end.  While one of our goals is to
>insure appropriate capture of records, another requirement is to
>automate as much as possible the creation, routing, distribution, and
>storage processes.  Our users are looking for these types of
>efficiencies and we have become the go-to folks for automation of
>business activities.
>
>My take on records management is that it covers the entire lifecycle of
>a record.  That lifecycle rarely begins when a "declaration" takes
>place.  In many cases, the declaration process is done very late in the
>life cycle.  When that happens, RMs are simply cleaning up after the
>dog, so to speak.
>
>I think a better approach is to change the dog's diet so there is less
>cleanup to be done.  Being involved in the entire business process is
>how it gets done.
>
>Bill R
>
>Bill Roach, CRM
>Enterprise EDMS Coordinator
>State of North Dakota
>ITD/Records Management
>701-328-3589
>
>List archives at http://lists.ufl.edu/archives/recmgmt-l.html
>Contact [log in to unmask] for assistance

_________________________________________________________________
Get Hilary Duff’s homepage with her photos, music, and more. 
http://www.live.com/?addtemplate=hilary&ocid=T001MSN30A0701

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance