As at least one university (the agricultural college)in each state was
created under federal auspices, and at least one college, which may now be
termed a university, was created by each state. Some colleges are under
federal and state schedules.  In addition, most community colleges are
created by the states or local districts under state regulations and would
also be governed by state schedules.  Here in Washington that is certainly
the case, and we have general retention schedules and specific schedules
pertaining to each issued by the state records committee.

Hope this is helpful.

Elizabeth Fairfax
Island County 

-----Original Message-----
From: Steven Whitaker [mailto:[log in to unmask]] 
Sent: Thursday, February 22, 2007 9:43 AM
To: [log in to unmask]
Subject: Re: [RM] EXPERIENCE WITH RECORDS DOCUMENT IMAGING SOFTWARE


If you work for a college federal and state retention schedules do not apply
to you.  Their schedules apply to them, not to your organization. 
 Some of their published regulations will likely apply to your organization
and be a part of the promulgation of your organization's retention policies.
This is the regulatory retention factor when researching the retention
policy schedules.

Operational/Administrative
Fiscal
Regulatory
Legal
Historic 

Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno

>>> [log in to unmask] 2/22/2007 7:09 AM >>>
To all:

 

Hello, 

 

My name is Rebecca Turner, Records Manager for Central New Mexico
Community College.   I'm currently researching a Records Document
Imaging system that manages both physical and electronic files.   I
currently manage paper records (boxes) only and I'm looking towards scanning
our records into a Records Document Imaging Management system where the end
user can view their files from their desk tops.  The system must be able to
apply State and Federal Retention Schedules to the scanned documents and
manage those records through the records life cycle, run record disposition
processes and apply security measures to those documents.  

 

I'm currently evaluating the following software products: 

1.       Open Text (Hummingbird) Document Management and Records
Management software products.

2.       Omni Rim Physical Records Management Software and the ECM
integration to manage both physical and electronic records managed through a
single interface. 

3.       Oracle Records Database 

 

I would appreciate if any my Records Management colleagues has implemented
and has experience with these software products and what your recommendation
is for the best product mentioned above. The solution that the college
selects will be implemented institute wide to manage records from the
Business Office, Human Resources, Financial Aid,
Purchasing and records from the Instructional departments.   Again,
appreciate your help!   

 

 


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