First let me say you should ask Hugh.
To me firre "resistant" file cabinets are a compliance issue. The only
reason I would recommend anyone get one is to come into compliance witha
regulation.
make sure the flor can handle the load. the cabinets are heavy. The only
reason I scanne dstudent loan records first at the U of I was that the
cabinets were one floor up and over my head. the space between them was
widening at a rate.
The cabinets are rated for a cerainamount of time at a certain temp. Keep in
mind that helps the insurance man sleep well you should stay up nights
worrying.
when a fire happens the cabinets will get hit with water. Hopefully this is
you only worry. Large problems occurr after that. the building will likely
fall on or out from the cabinets. They are not made for it. If the contents
do remain secure and intact you will have trouble retrieving them.
Best bet is to make sure the vital records are backed up and that force
majure is written into your policy. IMHO the cabinets were an acceptable
solution when that was what was available and cost effective. We have other
alternatives available to us these day. your time might be better spent
looking the alternatives, but that is your call not mine.
Good luck and ask Hugh,
Chris Flynn
>From: "Donaldson, Tony" <[log in to unmask]>
>Reply-To: Records Management Program <[log in to unmask]>
>To: [log in to unmask]
>Subject: Fireproof File Cabinet
>Date: Tue, 24 Apr 2007 17:04:11 -0400
>
>Hello everyone, I've been away from the listserv for the past couple of
>years, but am now returning. I am the Records Manager for the law firm
>of Dickstein Shapiro in Washington, DC. A request was recently made by
>one of our groups at the firm to purchase a fire proof file cabinet for
>the storage of small quantities of hardcopy vital records that require
>frequent access. We are in a new facility with pretty high-tech
>fire/smoke detection and sprinkler systems.
>
>Two questions:
>
>1. Theoretically, nothing is ever going to get "torched" before it is
>soaked, correct?
>2. Are the fire proof safes also protected against water, if so are
>there any specs available to assist with selecting the proper cabinet?
>
>Thanks for your time.
>
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