And how do you handle those who box up their stuff and take it with them?
How do you know what they have, and if they have records that should have
been destroyed?  In this day of thumb drives, it is frightening to think of
the items floating around.  Ditto with emailed files.


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Sharon Burnett
Sent: Friday, October 12, 2007 1:30 PM
To: [log in to unmask]
Subject: Re: [RM] How do you handle records left behind by employees no
longer with the company?

When someone leaves here we archive their email box and also their personal
share. We've learned the hard way to look at laptops and/or hard drives
before wiping and re-deploying.  
 
Most paper records and notebooks are filed in the department file system so
they are with the appropriate function or project. Managers have the
responsibility of working with their exiting employee to determine and
direct what materials go what direction.
 
We, like you all, have learned the hard way what can happen when someone
leaves and their records are left in those boxes labeled "John's stuff." I
think I spent the first 2 years here digging through John's stuff...and my
old boss would ask me why I was doing all that indexing of all that old
stuff. And I would explain that if we're gonna apply retention we need to
know what these items are and what about litigation holds...and the fight
went on...and on. He left. I stayed. I wonder who won...??
 
Rock on!
Sharon (Who has tickets to see Sonny Landreth and is very happy)Sharon
Burnett Seattle Washington USA "If it ain't broke, take it apart and see
why. If it is broke, take it apartand see why."
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