Or the ARMA Glossary definition:

"Recorded information, regardless of medium or characteristics, made or 
received by an organization in pursuance of legal obligations or in the 
transaction of business"

Tod Chernikoff, CRM

----- Original Message ----- 
From: "Steve Morgan" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Monday, November 12, 2007 15:25
Subject: Re: [RM] Definition of a "Record"


> Another definition:
>
> Records are recorded information, regardless of physical form, that are 
> generated or received and used while conducting business and preserved 
> because of the informational values or as evidence of an organization's 
> functions, policies, decisions, procedures, operations mission, programs, 
> projects & activities. (Priscilla Emery)
>
> For those of you who don't know who Priscilla Emery is: Priscilla Emery is 
> President and founder of e-Nterprise Advisors. Prior to establishing 
> e-Nterprise Advisors, she was Senior VP of Information Products and 
> Services for AIIM International. Prior to her position at AIIM, Ms. Emery 
> was VP and Director of Gartner's Electronic Workplace Technologies 
> research center and New Science's Intelligent Document Management service.
>
>
> Steve Morgan
> C.J. Segerstrom & Sons, Records Manager
> [log in to unmask]
> 714.438.3228 Phone
> 714.546.9835 Fax
>
> Information which is not communicated is valueless
> Information which cannot be found is worthless
>
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On 
> Behalf Of Chris Flynn
> Sent: Monday, November 12, 2007 12:05 PM
> To: [log in to unmask]
> Subject: Re: Definition of a "Record"
>
> yea,
>
> A Records manager is a person that admits they do records management and a 
> record is whatever that person says it is (at least until the court tells 
> them differently).
> Here is what a couple of related orgs say a record is.
>
> The ISO defines records as "information created, received, and maintained 
> as evidence and information by an organization or person, in pursuance of 
> legal obligations or in the transaction of business". The International 
> Council on Archives (ICA) Committee on Electronic Records defines a record 
> as, "a recorded information produced or received in the initiation, 
> conduct or completion of an institutional or individual activity and that 
> comprises content, context and structure sufficient to provide evidence of 
> the activity. While the definition of a record is often identified 
> strongly with a document, a record can be either a tangible object or 
> digital information which has value to an organization. For example, birth 
> certificates, medical x-rays, office documents, databases, application 
> data, and e-mail are all examples of records.
>
>
> I recommend you pay special attention to "content, context and structure", 
> but then as the RM it is up to you.
>
> Chris Flynn
>> Date: Mon, 12 Nov 2007 11:04:57 -0700> From: [log in to unmask]> Subject: 
>> Definition of a "Record"> To: [log in to unmask]> > Good morning,> > 
>>  > > Brianne here, I was on the ListServ a while back but had to 
>> unsubscribe due> to the volume of emails coming in (using work email!!). 
>> Now I've> re-subscribed using my personal email account, so bring on the 
>> emails :)> > > > Any ways, my question this morning is for my fellow 
>> Albertan's (although> feel free to reply even if you're not in Alberta).> 
>>  > > > I'm trying to find the best possible definition of a "record" for 
>> my> organization (Calgary Board of Education), one that will address 
>> regulatory> and legal compliance issues.> > > > At this point I've come 
>> up with this definition (which I've combined from> various sources):> > > 
>>  > "Recorded information, regardless of medium or characteristics, made 
>> or> received by an organization that is evidence of its operations. 
>> Including> images, audiovisual recordings, books, maps, draw!
> ings, photographs,> electronically stored documents, notes, etc.; it does 
> not include software> or any machines that produces records. > > > > 
> Although some in the Board would like to use the definition from the FOIP> 
> Act> > > > "record" means a record of information in any form and includes 
> notes,> images, audiovisual recordings, x-rays, books, documents, maps, 
> drawings,> photographs, letters, vouchers and papers and any other 
> information that is> written, photographed, recorded or stored in any 
> manner, but does not> include software or any mechanism that produces 
> records." > > > > Any suggestions on which one I should use? Is there a 
> difference between the> two, other than FOIP has more on its list? Any one 
> else using something> different?> > > > I very much appreciate any 
> feedback.> > > > Brianne> > > > > > > > > > > List archives at 
> http://lists.ufl.edu/archives/recmgmt-l.html> Contact 
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