Are you doing the "securing" in front of the vendors representative so that
the box can be checked that there are nothing dangerous inside the box that
could cause a fire?

If my memory is correct, did one of the fires in one of the Commercial
Records Center start in a number of different places, due to suspected
incendiary devices in boxes?

Regards

Peter D Komarkowski
TapeTrack Pty Ltd

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Narver, Christie
Sent: Wednesday, 21 November 2007 6:46 AM
To: [log in to unmask]
Subject: Re: [RM] How are you securing offsite storage boxes?

	We use a tape with the "If seal is broken check contents before
accepting".  The Records Supervisor or Manager only, seals the box at each
end,  initials & dates.  When the box is brought back it is checked out
through our records management system to HR and returned to records where it
is again taped, initialed, dated and returned to storage by the Records
Supervisor/Manager.  Our vendor has been instructed to not open the boxes if
interfiling is sent but to bring in the box and interfiling for the Records
Supervisor/Manager to handle.  Our vendor also has plastic boxes, called
'turtle' boxes we can rent and padlock if we want additional security.

Christie Narver, CRM
Records Manager
Rutan & Tucker, LLP
[log in to unmask]

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]