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Subject:
Re: How are you securing offsite storage boxes?
From:
"McLallen, David" <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Mon, 26 Nov 2007 08:39:22 -0700
Content-Type:
text/plain
Parts/Attachments:
text/plain (77 lines) 
I use clear plastic packing tape to seal the boxes, then I use a sharpie
to write my initials on the tape.  I always write my initials in such a
way that they go off the edge of the tape onto the box itself.  This
allows me to see at a glance if any boxes have been tampered with.  I do
this with any boxes that might contain sensitive material of any sort.
In my RIM database (Versatile Enterprise), I have added a checkbox to
show that this is a sealed box.  Periodically, I pull a random sealed
box back just to look at the tape.

Hope this helps, 
David

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Johnson Jr., Earl
Sent: Tuesday, November 20, 2007 12:11 PM
To: [log in to unmask]
Subject: [RM] How are you securing offsite storage boxes?

Good afternoon,

 

We need to send some HR records to offsite storage and I'm just
wondering how you are securing boxes that go offsite?  Are you taping
them closed?  If so, what kind of tape are you using?  Anyone using
plastic ties to secure boxes?  Any other methods being used?

 

Thanks.

Earl

 

Records & Information Management (RIM)... Trust us for success!

Got RIM?

 

Earl Johnson, Jr.

Corporate Records Manager

Colonial Pipeline Company

E-mail: [log in to unmask]

Office: 678-762-2586

 

This message and any attachments may contain confidential, proprietary,
and legally protected information.  If you are not the addressee, please
do not read, copy, use or disclose this communication to others; also,
please notify the sender by replying to this message then delete it from
your system.

 

 


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