When these events first (almost monthly now) started in the DC area, I tried
to contact the local TV station to offer assistance of this nature - great
ARMA PR opportunity - but got no response. I may try to contact the
shredding vendor and see if I get a response.
Educating the public about records management is a wonderful thing.
Tod Chernikoff, CRM
----- Original Message -----
From: "Larry Medina" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Thursday, December 13, 2007 11:54
Subject: Re: [RM] RAIN Drop - Baltimore Sun - 'Shred-A-Thon'
> 'Shred-A-Thon' set for Saturday
>>
>>
>> http://www.baltimoresun.com/news/local/baltimore_city/bal-shred1213,0,1705383.story
>>
>> This trend seems to be spreading in this region. A local TV station in
>> DC
>> co-sponsors this type of event with a bank and shredding vendor.
>
>
> These were held annually at avariety of locations in the SF Bay Area a
> few
> years ago... they were sponsored by local outlets of a national office
> supply firm. The shredding was done on-site by a commercial storage
> vendor
> who also offered document destruction services.
>
> The one thing I'd like to see done in conjunction with this is to offer a
> listing of the types of documents that SHOULD NOT be shredded for people
> to
> consider, such as tax returns less than 7 years old, or W2 forms attached
> to
> tax returns older than that. Also, the Terms and Conditions notices that
> arrive with credit cards that remain in-force until the card expires or is
> replaced.
>
> There are others, but these are key documents to ensuring a person's
> rights
> are protected... in some cases, without these wage earning records, a
> person
> can be denied or have lower benefits calculated by the Social Security
> Administration.
>
> Another concern is any records managed by private parties who ran
> businesses
> that were incorporated. As an example, in CA, non-profits must
> incorporate
> to attain proper tax reporting status, and the tax records of corporations
> are subject to audit and review for 25 years. Many people serve on Boards
> of non-profits , some as secretaries and treasurers, and those records
> shouild be closely evaluated prior to destruction for applicability.
>
> I would encourage ARMA Chapters to offer to have members available at
> these
> events under the banner of "Ask a Records Manager", naturally, with a
> disclaimer that they are not giving legal advice. We contacted local
> chapters when these were being held and suggested they offer members for
> this purpose, and I know that I personally sat in on a couple of them.
>
> Following the events, I gave brief presentations at a few senior centers
> in
> the local area on privacy protection and offered suggestions on personal
> record keeping.
>
> Larry
> --
> Larry Medina
> Danville, CA
> RIM Professional since 1972
>
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