Why is this preferable?  I am curious how you are justifying the change.

I've helped customers go centralize and go distributed, and often the
reasons have nothing to do with efficiency or accuracy.  Centralizing based
upon the big scanner is cheaper than several small ones only gets a one-time
saving and, with backup equipment may not even occur.  What factors are you
using?

When you centralize you need to add protocols for transporting and tracking
originals, including information security and sign off for destruction.  You
need to cross train staff so they have multiple department knowledge.  You
also will need some form of Service level agreement, so it is clear who gets
priority and what deadlines are important.

Bernard Chester
IMERGE Consulting

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Nishika Gupta
Sent: Friday, May 09, 2008 8:24 AM
To: [log in to unmask]
Subject: [RM] Centralized Scanning Office

Good Morning!


I am in the process of preparing a proposal for our executive council to
set up a centralized scanning office which will replace the current
distributed setup. I was wondering if anyone who has done this before is
willing to share their experiences with me in terms of what to include.
Also are there any reference materials that elaborate on the costs
associated with setting up such a unit. 

Thank you.

Nishika Gupta
[log in to unmask]

 


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