Absolutely and I've got my focus on our context. Within it I'm trying to
imagine what commonalities exist, especially based on role. I think common
communications on a role basis should provide for the 80% on the 80-20 rule.
If anyone else has used ISO 26122 as a guide, I'd love to hear about your
process or results.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of A.S.E. Fairfax
Sent: Friday, November 20, 2009 11:31 AM
To: [log in to unmask]
Subject: Re: Common E-mail Communications with a High Liklihood of Be ing a
Record
Wouldn't this depend on exactly what the organization defined the (a) record
to be?
This will vary also by context for the organization. Context for my program
is Washington State local government, and records are defined in state law.
So that is what we operate under. For a private sector law-firm, you may
find regulatory context, ethical or Bar Association context, etc. You must
work from the definition of what a record is within the organization, so
there may be no defining commonalities that can be widely applied except
within a common context, including geographic location or matters with which
the organization deals with predominantly. Sorry.
No simple fixes here. ;-0
A.S.Elizabeth Fairfax, MA, CA
Island County Records and Information Management Program
e-mail: [log in to unmask]
x5569
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Tom Wilson
Sent: Friday, November 20, 2009 9:19 AM
To: [log in to unmask]
Subject: Re: [RM] Common E-mail Communications with a High Liklihood of Be
ing a Record
I completely agree about the distinction of context. I'm looking, possibly
in vain, for any commonalities which may exist within e-mail classification.
I'm beginning Work Process Analysis using ISO 26122 as a guide and will
combine this with a role-based context toward a better processes and
appropriately lower storage levels. It just got me curious about learning
what I could from those who have waded fearlessly deep into the weeds of
e-mail classification and lived to tell about it :-) I figure any tales
they have to tell are worth hearing and considering. Thanks for your
addition to the shared knowledge!
-----Original Message-----
One thing that is necessary to properly identify a record for retention
purposes is the context, and a purely subject-oriented identifier will not
do this for you.
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