Michelle:

I suppose the answers you receive will depend on the type of industry,
volume of boxes involved, the frequency of your disposition, the storage
and/or breakdown of the emptied containers, and the staffing available
to handle and re-distribute the boxes, but here is ours:

We dispose of records whose retention periods have expired twice each
year, in January and July, and have them shredded on-site.
Standard-sized record boxes that are in good shape (i.e., sturdy and not
written on in such a way as to confuse staff as to its contents in the
future) are set aside.  We do not break them down.  Any city department
is welcome to claim those boxes for their own use on a first-come,
first-served basis.  Boxes which are not standard size, that are flimsy
(e.g., certain banker's boxes), or that are marked up too severely are
flattened and sent to the recycling station at the city landfill.
(There's no cost to the city for using its own landfill.)

City departments are charged back for the shredding services, but not
for any staff labor required for the breakdown or recycling of boxes. 

Paul R. Bergeron
City Clerk
229 Main Street
Nashua, NH  03060



-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Michelle Zemanick
Sent: Tuesday, November 24, 2009 9:16 AM
To: [log in to unmask]
Subject: [RM] destruction of boxes

Hello All:

 

We are in the process of evaluating the destruction process for in house
shredding vs recycling of cardboard.  I'm reaching out to the other
record storage facilities,  inquiring as to what you do with the boxes
once the contents are destroyed?  Do your customers request to have the
boxes back for future use? Do you charge for the breakdown of boxes or
cardboard recycling fees?

 

Thank you in advance for your feedback -

 

Michelle Zemanick

ROGERS Service Group

Binghamton, NY    


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