IMO:
Materials like these that are retained to be repurposed as "go-bys" effectively are declassified as corporate records and become reference material. In that new capacity, they should be retained only as long as they have value and then disposed of.
But remember: if an event arises that necessitates a preservation order legal, audit, regulatory, etc.), ALL relevant content must be preserved --including any material repurposed for another use ... ease of discovery may be compromised once it sheds its "record" mantle.
Regards,
Terry Mergele, CRM
Corporate Records Manager
Kinetic Concepts, Inc.
Mobile 210-394-9422
Office 210-255-6260
--- On Tue, 1/19/10, Joseph Morris <[log in to unmask]> wrote:
> From: Joseph Morris <[log in to unmask]>
> Subject: Reference Materials from Records Eligible for Destruction
> To: [log in to unmask]
> Date: Tuesday, January 19, 2010, 3:57 PM
> The firm I work for (an Engineering /
> Architecture firm) is preparing to do
> its annual records destruction. A question has come
> up regarding material
> due to be destroyed this year being need for reference on
> another project
> which is still active. Is it valid to remove or copy
> materials from a
> project prior to destruction and use them as background
> info for further
> work?
>
> Thanks,
> Joseph Morris
>
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