Good morning!

I am looking to my esteemed colleagues for some help and advice. J 

 

We are in the pilot project process for our new ECM software using
HP-TRIM.  We began scanning documents early last month and now have over
2500 documents in the system.  We are scanning at 300 dpi, which I
believe is the industry standard for quality and OCR readability.  We
OCR all documents and save scanned images as PDF/A.  Unfortunately, we
are getting some very large file sizes.  A personnel file with 230 pgs -
mixed color (10 pages), grayscale, (6 pages) and B/W has a file size of
346MG. We have several of these.   A board resolution scanned with 2
pages B&W and one page color has 382KB. My question is:   Have others
experienced this and what have you done?   The large file size impacts
performance of the software with very slow retrieval speeds. I don't
feel my customers will be very happy with the slow retrieval times.  I
vaguely remember something about using the "reduce file size" feature
for PDFs.  Does anyone routinely do this for all docs?  How much has it
decreased the size of the file, i.e. has it helped?  How does it affect
quality and clarity of image? Does it work the same for PDF/A?  Are the
file sizes for PDF/A differ than PDF? Thanks for your valuable input and
experiences!

 

Have a great day!

 

Paula Sutton, CRM, ERM p, ECM s

Records Manager

Platte River Power Authority

2000 East Horsetooth Road

Fort Collins, CO  80525

(970) 229-5274

(970) 219-4717 cell

(970) 229-5244 fax

 


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