You are absolutely correct.  You might well - and often do -- find 
yourself with a very small tail wagging a very big dog.  Worse, what if 
your big bucket also has things in it that are subject to privacy laws 
that may make a 20 year retention really problematic or downright 
illegal?  A pretty kettle of fish, that.

I'm firmly of the opinion that the big bucket approach is not viable in 
many circumstances.  The trick is to figure that out before you've gone 
out and created a lot of big buckets and invested a lot of time and 
money and brain damage in configuring systems and processes, only to 
discover that it won't work for you, or that the results are patently 
unreasonable.

Breeden, John wrote:
> But what happens if the federal  regulations for one of those series (which perhaps comprised 5% of the total records) is then extended to 20 years?  Do you change the retention for the entire bucket?  And if so, why not just have one permanent bucket and call it a day?   I'm still a big fan of "a business process results in one or perhaps just a couple of record series."
> John B.
>

-- 
Best regards,

John
John Montaña
Montaña & Associates
29 Parsons Road
Landenberg Pennsylvania 19350
610-255-1588
484-653-8422 mobile
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www.montana-associates.com
twitter: @johncmontana




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