Hi Sharon,
Please contact me at my email address below. I can help.
Bill Manago, CRM | VP, Information Governance Solutions, Autonomy | HP Software
1.404.648.1210 (pc) | 954.482.2977 (m) | [log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Sharon Morris
Sent: Tuesday, May 14, 2013 10:15 AM
To: [log in to unmask]
Subject: Messy metadata
Hi All,
The organization I am working with uses Autonomy Records Manager to manage only its physical record, boxes stored off-site and on-site. There hasn't been any standard around the quality of the metadata entered into the system. Also, the retention schedules were developed at the record type level - there are no groupings of records.
As a result, we are unable to:
-identify records that are due for destruction
-aggregate records belonging to specific collections/types
We would like to clean-up the metadata that are currently in the system. I was asked what type of records management expertise is needed to assist with this project. My initial thought is, it would be best to contract a records professional who has experience managing physical records - we are not looking for this person to configure the database but to develop recommendations for clean up the old data.
We are updating the records inventory and developing a taxonomy - after the metadata clean-up the system will be modified with the new taxonomy structure and retention periods.
I would like to know:
1. Whether anyone on this listserv has ever done a similar project --
what was the approach
2. About any learning
3. Any other considerations
Kind Regards,
Sharon
Sharon A. Morris, CRM, AIIM ERMp, Six Sigma Greenbelt Records & Content Management Consultant
Phone: 212-864-1365
Fax: 202-558-6781
www.infinity-consultingllc.com
Women Owned Business
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