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Date: | Thu, 25 Sep 2014 12:07:31 -0400 |
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"The Dangers of Dark Data and How to Minimize Your Exposure". I keep
hearing references to this thing called Dark Data. This article defines it
as: "data that is kept 'just in case'. Well that's nothing new.
Data/information/records that are retained just in case indicates a process
problem - a user(s) who does not comply with the organizational disposition
requirements; or a lack of an inventory and/or records retention
schedule. If there is any data/information/records that are not included
in a records retention schedule then that needs to be completed. And we
all know that any data/information that is not considered a business record
should be disposed of NOW. I prefer including one category for all this
stuff in the records retention schedule with a very short retention
requirement assuming there is any operational need for it. Easier to work
with a positive approach rather than the negative approach such as "if it
doesn't fit any category then it must be a non-record". Create a category
and define it to include all the non-business record information - dark
data maybe?
Then this article ends with: " Only by taking stock of what's out there,
though, and only by employing a dispassionate and thorough approach to risk
and exposure management, can an organization get a rope around its dark
data holdings."
Isn't that enlightening? This has been the core of Records Management for
- how long is that now?
If the IT world has a lot of dark data taking up space then they need to be
talking to a Records Manager who can provide a direct and easy way to apply
retention and disposition to the "dark data". If the real issue is not
being able to effectively "erase" the data then we better find a way to
delete electronic information before it keeps piling up. Maybe we should
just send it all to the Cloud and put a lock on it and let it float into
the Black Hole:)
Why do we think this is so complicated? It isn't rocket science:)
Mary
Mary W. Haider, MBA, CRM
Records & Information Manager and Consultant
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865-983-1371
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