If a company can't use encrypted software technology to ensure that
records sent outside the company are disposed of properly, how does a
company protect themselves from litigators who are able to retrieve
records from a recipient when those records have met their retention
life and the company has disposed of the records, but not the recipient?
Regards,
_______________________
Margie VanDerworp, CRM
Washington Mutual, Inc.
Enterprise Records Manager
209-460-2537 direct
209-460-2550 fax
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Gary Vocks
Sent: Friday, September 24, 2004 10:25 AM
To: [log in to unmask]
Subject: Re: Varendorff article
The issue, as I see it is, who should have control of the email, the
sender
or the recipient. If I write an email on my computer and keep it there
then, obviously, I'm the one who should have control over what happens
to it
and when it should be destroyed. However, when I send it to someone I
am
relinquishing control over the copy that I send. This software
capability,
to me, is tantamount to allowing someone to walk into my office and go
in
my file cabinet and destroy a letter he sent me. Hey, buddy, you sent
it to
me, "It's mine!"
Gary Vocks
Records Management Officer
Southern Illinois University
School of Medicine
Springfield, Illinois USA
----- Original Message -----
From: "John Glover" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Friday, September 24, 2004 12:13 PM
Subject: Re: Varendorff article
>I don't see the connection with being able to manage my records or
e-mails
> and Big Brother; in fact it seems a personal control issue.
>
> With our employers the job of managing company e-mails will be
assisted by
> setting up retention schedules for e-mails and their attachments.
> In the past vital and confidential company documents often left the
> building through un-authorized copying.
> If I send a company document to a fellow employee I don't want to see
it
> sent outside to a competitor.
> I think it's not only 'cool' but necessary.
>
> ... John Glover
> ... Sourcecorp BPS/Agfa Microfilm
> ... 800-969-2556, ext. 367
> ... www.home.earthlink.net/~fyiglover
>
>
>> [Original Message]
>> From: Jones, Virginia <[log in to unmask]>
>> To: <[log in to unmask]>
>> Date: 9/24/2004 8:47:05 AM
>> Subject: Re: Varendorff article
>>
>> > I do not believe that this feature was incorporated into the email
> clients
>> > as a diabolical plot to control and destroy needed records and
>> information.
>> > I think it is a developer's attempt at including a "cool thing"
just
>> because
>> > they can.
>>
>> If you think about the source of this feature - Microsoft - and its
track
>> record with their own emails kicking them in the butt, the reason for
>> developing the feature appears a little clearer. I think it is an
>> attempt
>> to address handling employee's emails that are unwisely worded or say
the
>> wrong thing and then live too long in the system.
>>
>> Ginny Jones
>> (Virginia A. Jones, CRM)
>> Records Manager
>> Information Technology Division
>> Newport News Dept. of Public Utilities
>> Newport News, VA
>> [log in to unmask]
>>
>> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
>> Contact [log in to unmask] for assistance
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
>
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