Don't forget the concept of "record copy" when developing your retention
schedules.  Much of what gets created electronically ends up being retained
in paper for a while and if it has a long retention period, is scanned into
the imaging system, thus becoming the "record copy".  It is the record copy
that has to be retained for so many years, or permanently.  The rest are
duplicates/copies.

Sharon G. Blackstock, CRM
Central Records Administrator
Lakewood City Clerk's Office
480 South Allison Parkway
Lakewood CO 80226-3127
303-987-7091 (office)
303-987-7088 (fax)
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www.lakewood.org

Lakewood's records management objectives: 1) Information is available when
needed; 2) Records of permanent value are preserved; 3) Non-permanent
records are destroyed per approved retention schedules; 4) Discarded paper
is recycled.

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