Open shelf filing can be an excellent alternative to drawer filing due to accessability
Overcoming objection is easy when time/production overall is observed
Discussion with individual groups of the benefit can relieve much of the objections
I consider the conversion to be a tedious and costly one. Be sure to plan, plan, plan. Expect inconsistency in filing and you may want to be prepared to correct problems at point of contact w/files
The change is being done in a single office but word will spread nationally.. All conversion is currently in progress on 2 floors consisting of 90+ support staff. (not including Attorneys)
All members of staff have reaped benefits -Takes less time to access records, audit records and less damage is done to folders, documents and binders
Everyone/group understands the benefit so ninety percent have adapted to the concept
Disadvantages here would be the aesthetics or appearance
Many lessons learned here but I'm trying to be short- I suggest creating a floor plan displaying current configuration and final configuration
Jonathan A. Addis
Records Coordinator
Epstein Becker & Green, P.C.
945 East Paces Ferry Road
Suite 2700
Resurgens Plaza
Atlanta, Georgia 30326-1380
Phone: 404-923-9096
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>>> [log in to unmask] 10/22/04 01:13PM >>>
Greetings to everyone,
Am interested in feedback from any members who have converted from
filing systems using drawer filing (vertical / lateral) to shelf filing
- either fixed or mobile.
What were the objections against shelf filing?
How did you overcome objections?
How successful was your conversion?
Where you able to do it corporate-wide?
Who reaped the most benefits?
Did you get total buy-in afterward?
Were there any disadvantages?
Any lessons learned?
Etc.
(And vendors - especially in Ontario, Canada, provide a link to your
company's website - but off list, please! My email address below)
Catherine Howard
Records Management Coordinator
Ontario Energy Board
Business Services and Planning
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416 440 7740
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
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