Would you mind sharing how you completed the analysis? Basically, I have been asked to do the same thing.  I have requested information from our current off-site vendor on imaging vs. paper storage.  I was told that none of their law firm customers re using CDs for permanent storage.

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of Richard G. King Jr.
Sent: Tuesday, October 26, 2004 11:45 AM
To: [log in to unmask]
Subject: Re: Cost of Converting Paper Files to CDs


Sharon,
Well you could add (only if you want to ever find the records again)
equipment costs, software application costs, indexing costs, migrating
costs, planning costs, managing costs, and staff costs to name a few.
 And then of course if you actually wanted to MANAGE the records there
would be the cost of an ERMS or whatever acronym you want.  I just
completed that analysis and found (as usual) that I can store a box of
hard-copy records for over 32 years before it becomes cost effective to
image the paper.  The cost of retrospective conversion (i.e., imaging)
of the inactive records I currently have in storage would fund my
program at its current expenditure level for 260 years.  In other words
it ain't worth it if you are just trying to do away with storage.  Dick
King, University of Arizona

Belrose, Sharon wrote:

>I have been asked to determine the cost of converting our off-site storage and present paper files to CDs. Issues I have provided include scanning costs, amount of paper, type of paper, size of paper, removal of staples, photographs, and format of paper. Does anyone have other factors I should include? Has anyone completed such a conversion?
>
>

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