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Thu, 11 Nov 2004 07:09:26 -0700 |
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I have just received an e-mail from TechRepublic (link attached) containing
a section on e-mail archiving. You need to sign up for a free membership to
view the document (yes - I said free). The attached will be a lovely,
illustrated pamphlet called "The Compliance Vigilante's Guide to e-mail
Archiving". Not only is it illustrated, but it has some sage advice such as
"Don't squat with your spurs on" and "Always drink upstream from the herd".
I have downloaded the document and can pass it on if you have trouble
accessing the TechRepublic site, but it is copyrighted.
http://techrepublic.com.com/5100-22_11-5420906.html?tag=nl.e101
-----Original Message-----
From: Glenn Sanders [mailto:[log in to unmask]]
Sent: Wednesday, November 10, 2004 3:49 PM
To: [log in to unmask]
Subject: Re: E-mail management- best practices
Run for your life from anything to do with PST files. I've found them
excessively large, very unmigratable and unacceptably unreliable. I'd even
prefer Lotus Notes NSF files, and for me that's saying something!
Our approach is:
1. Some emails are records
2. The email system is not a suitable or compliant long term repository
(long term = more than a few months) 3. We don't have an EDMS, therefore all
staff must decide when an email must be kept, and get it out of the email
system somehow (eg export as TXT with attachments saved separately, print
and file, etc)
Our DRM Program is therefore built around first teaching people how to
decide when something is a record. The specifics of managing emails
thereafter starts with site-specific considerations depending on what email
system you have (Outlook, Notes etc).
Cheers
Glenn
Glenn Sanders MRMA
[log in to unmask]
[log in to unmask]
Australia
These views are mine alone. They may or may not be those of any previous or
present employers or clients. I don't know. If I'd asked and they'd agreed,
I would have signed it "Bloggs and Co and Glenn". Or whatever. But I
haven't, so I didn't.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
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