Hello there,



Here is what the State of Florida's Department of State, Division of
Library and Information Services, Bureau of Archives and Records
Management requires for state agencies:



GS1-S Item# 45

RECORDS DISPOSITION DOCUMENTS

This record series consists of records disposition documentation that is
in accordance with chapters 119 and 257, F.S. NOTE: Effective January 1,
2001, all records dispositions should receive final authorization from
the agency records management custodian and/or designee.  These records
may also include disposal or transfer authorizations from records
owner/custodian.  Prior to January 1, 2001, all records disposition
requests received final authorization from the Department of State,
Division of Library and Information Services, Bureau of Archives and
Records Management.  See also "RECORDS RETENTION SCHEDULES: AGENCY
SPECIFIC".

RETENTION:

a) Record copy.  Permanent; maintain for five years; then contact the
Florida State Archives for archival review.

b) Duplicates.  Retain until obsolete, superseded or administrative
value is lost.



Just as an FYI, records retention schedules are also kept permanently.

Hope this helps.



Good luck!

Earl



-------------------------------------------------------
Earl Johnson, Jr.
Records Management Specialist (Contractor)
South Florida Water Management District
West Palm Beach, FL
Office: (561) 682-2834
E-mail: [log in to unmask]

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Julianna Trivers
Sent: Wednesday, November 17, 2004 3:07 PM
To: [log in to unmask]
Subject: Retentions for records of destroyed boxes and files



Hi all,



We are re-evaluating the retention periods for our records management

system.  Once records have been destroyed, how long should the records
of

them in a records management system be retained?



Thanks in advance for your help!



Julianna Trivers

Records Analyst/Archivist

City of Thunder Bay Archives

235 Vickers Street North

Thunder Bay ON  P7C 4A9

Phone: (807) 625-2219

Fax: (807) 622-4212



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Contact [log in to unmask] for assistance

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance