Well as usual....
I schedule all disposal records as permanent. I understand that things are
done differently in North Dakota (they can kill as many geese as they want).
As a standard I would recommend permanent retention. Certainly if you are in
ND you should be allowed a variance. After all there should be some
consideration given for their suffering for our defense.


Chris Flynn



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-----Original Message-----
From: Roach, Bill J. [mailto:[log in to unmask]]
Sent: Wednesday, November 17, 2004 4:10 PM
To: [log in to unmask]
Subject: Re: Retentions for records of destroyed boxes and files

>>"Just in case" must be like CYA.<<

I do not recommend permanent retention for records of disposal.  I
believe (I am not an attorney...) that the purpose of retaining the
disposal records is 1.) to account for recently disposed records and 2.)
to prove that the disposals were accomplished in the normal course of
business.

Ten years worth of disposal records generally would to be enough to
satisfy either purpose.

Bill Roach, CRM
Enterprise EDMS Coordinator
State of North Dakota
ITD/Records Management
701-328-3589

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