Diane,

I am in the process of doing the same thing and while I have barely
started I am interested in any responses you might get.  If there are
questions that need to be included, I would like to do so as early as
possible.  Luckily I have found a IT counterpart that is extremely good
at explaining their side for me and is also interested in seeing that
things are done correctly.
I am very interested in ensuring that I capture all the data needed.
The only thing I don't see on your list is back up information.  This is
one area we are really concentrating on.  With just one department (HR)
we have found that they have very little that is backed up.  Which to me
is quite scary!  I have found that you should not assume that it is
being backed up.
I hope you and everyone else on the Listserve have a safe and fun New
Years Celebration!


Gerri Bradford
Record Retention Manager
Nu Skin Enterprises, Inc.
75 West Center
Provo, UT 84601
801.345.3820 or 4522/4517

>>> [log in to unmask] 12/17/2004 10:09:30 AM >>>
Hello List Members,

This is being sent again because the list-serv program suggested I
resubmit my question. Please excuse the possible doubling posting.

I am looking for advice on the design of an inventory/survey form to
capture information about databases at your organizations. I plan to
design and use a survey tool to document databases as part of our
department's retention schedule process.

A few inventory form examples are available on line and have been very
helpful. There appears to be 5 main topic areas that a survey should
address:
*..Program & contact identification
*..Description of the database
*..Record access/security
*..System description
*..Retention/disposition

What are members of this list doing to document their organizations
databases on retention schedules?  Would you be willing to
share/exchange inventory/survey forms with me?

Thank you,

Diane Voll
California State Parks
Archives-Records Office
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