I agree that email should be classified by content. Email should be
assigned to a records class and given a sentence based on content. To
delete emails on IT mandated time frames can be dangerous, not only can
you lose valuable business information but you can be made personally
liable for an IT departments decision to improperly destroy documents

Helena Lovegrove
Synercon Management Consulting

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One more preemptive comment - by all means this would include email as
well:
email is NOT a series and MUST be classified by content. It is
dangerous to
treat email as a single series because stuff either gets kept forever
(bad)
or it gets deleted waaaaay too early to meet up with IT-imposed storage
or
age limitations on individual email boxes (worse).

My .02 on a crisp Colorado Wednesday,

Jesse Wilkins
CDIA+, LIT, EDP, ICP
IMERGE Consulting
(303) 574-1455 office
(303) 484-4142 fax
[log in to unmask]
http://www.imergeconsult.com

>From: "Harris, Yvonne" <[log in to unmask]>
>Reply-To: Records Management Program <[log in to unmask]>
>To: [log in to unmask]
>Subject: Retention policy for file types
>Date: Wed, 26 Jan 2005 14:42:28 -0500
>
>Can anyone address this issue: My IS department is looking to create
a
>retention policy for certain file types (i.e. Word, Excel, etc) that
reside
>on the X:/drive.   We would like to find out what durations other
companies
>use for this type of retention/destruction schedule?
>
>Thank you
>
>Please respond offline to Yvonne Harris
>
>Yvonne Harris, Records/Mail Services Manager
>Ohio Police & Fire Pension Fund
>(614) 628-8260- phone
>(614) 628-8207- fax
>[log in to unmask]
>
>List archives at http://lists.ufl.edu/archives/recmgmt-l.html
>Contact [log in to unmask] for assistance

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