Yes, I thought it was an excellent read.

Grahame Gould
Information Co-ordinator
Shire of Wyndham East Kimberley
Australia
www.thelastfrontier.com.au

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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Larry Medina
Sent: Thursday, 31 March 2005 2:46 AM
To: [log in to unmask]
Subject: Re: rain "Permanent Record"

At 09:15 PM 3/29/2005 -0500, you wrote:
>PERMANENT Record
>CIO Magazine - Australia
>... "A project for sentencing electronic records will be undertaken
>this year, and in the scope of this project will be the management of
>permanent retention ...
><http://www.cio.com.au/index.php/id;163610868;fp;4;fpid;21>


For those in Government Agencies, in the US or abroad of those working
for Contractors to Government Agencies, or even those in Private
Industry wrestling with the long-term management of electronic format
records and objects, I'd strongly suggest you read this article to gain
the knowledge of the "lessons learned" by some of those who have been
seen as being on the leading edge thus far and the considerations of
what you may want to do going forward.

And, while these snippets from the article were no surprise, it's good
to see them admitted to in print:

"Once you've gone electronic it's very hard to go back. I've worked in
agencies where electronic record keeping has failed, and I need to feel
confident that these issues can be resolved. So for now, we're going to
stick with the tried and true method."  It may sound anachronistic and
more than a little counterproductive, but the printing of digital
records on paper for long-term archiving remains the de facto method of
archiving across many sectors of government. We have, simply, been
dealing with paper for far too long to give it up now.

That the US government would turn to massive military contractors to
develop their digital record-keeping system reflects both the complexity
and the importance of the initiative. "We have a great deal of interest
in finding ways of making it easy to retain records over long periods of
time and across generations of technology," says Lewis Bellardo, deputy
archivist of the US with NARA, who recently met Todd, NAA
representatives and others in Sydney to review progress on ISO 15489.

"We're not going to force agencies to use this technology; we think it
will be an attractive option and that they'll be interested in it,"
Bellardo says. "We have already had some agencies tell us they really
can't wait for us to develop this. We anticipate considerable
collaboration, and there are going to be occasions where we're just
going to have to help [departments] do it by working with them to get
control of their data and record types."

Larry

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