From the Ohio/ DOE records manual
http://www.ohio.doe.gov/../rm/rmguide.pdf


Abandoned Records
Abandoned records, regardless of media, are those records for which a
program custodian or custodial organization responsible for their
management and disposition can no longer be identified. Abandoned
records may be created by unplanned layoffs, employee transfers,
improper storage of records, and building closures. The tasks of
characterizing records and applying appropriate records schedules is
difficult and time consuming in the absence of knowledgeable records
custodians and can affect the path for site closure. As project sites
approach closure and fewer employees are retained to complete cleanup
activities, the potential for abandoned records will increase.

Each project office and contractor organization should implement
controls to ensure that a current inventory exists for records under the
control and direction for each departing employee, including computer
hard drives, network files, and floppy discs. Controls should include
the proper transfer of the referenced records to a custodian designated
by the departing employee's manager. Controls should also establish
safeguards against the unauthorized removal or destruction of federal
records.

-
Chuck Piotrowski
CVPS
www.cvps.com
This computer runs on Cow Power!

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