I am getting ready to embark on a records inventory at our company. As I
am a department of one, I need to decide how to get the best info in a
reasonable amount of time. BTW, I have not been allocated any funds to
do this.
 
My choices seem to be:
1) Dedicate a couple of days a week to do a physical inventory myself
2) Send inventory forms to each department with instructions and have
the departments do their own inventories, follow up myself for any
questions or clarifications
3) Use some underutilized personnel in the company to assist in doing a
physical inventory.
 
There are a couple of secretaries and clerks who, for weird internal
political reasons, don't have enough to do on a daily basis. One of them
used to do the company filing 10 or 15 years ago when we were a much
smaller company, but otherwise has little RIM experience. The other has
no RIM experience. Am I just begging for trouble in using these people
to do physical inventories in departments other than their own? Or, with
some training, could they be used pretty effectively?
 
Any words of wisdom would be much appreciated!
 
Nolene Sherman
Records Manager - CJ Segerstrom & Sons
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