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Sender:
Records Management Program <[log in to unmask]>
Date:
Wed, 1 Jun 2005 12:44:55 -0700
Reply-To:
Records Management Program <[log in to unmask]>
Subject:
Re: for the RMs in the legal community
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<[log in to unmask]>
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From:
robin tew <[log in to unmask]>
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Gus:

We used to keep our litigation case files for only five years, too.  Then, one of our attorneys pointed out that the case files may contain final orders, which are to be retained permanently (GS1-L, Item #67).  Since then, we have retained the case files permanently.

Robin Tew
Supervisor, Records Management
Pinellas County Schools

- - - -working on my personal disaster plan, now that hurricane season has started in sunny Florida!

Gus Harris <[log in to unmask]> wrote:
I'd much appreciate to hear from those of you who are RMs in attorney's
offices...specifically about how long you maintain case files. I'm the RM
at a public university and we follow retentions established by our state
bureau of archives and records management. The retention for litigation
case files in our state is, record copy: 5 years after case closed or appeal
process expired.

I'm going to be meeting with our university attorney in the near future
since we're having a bit of a problem getting our legal department to allow
us to dispose of litigation records that have met the required retention.
For that matter, it appears they want to retain most all records
indefinitely, which is certainly contrary to our RM policies....or any good
RM program.

I've often read the posts here from those in attorney's offices...but I
can't recall the issues discussed. I'd just like to get a general idea of
how you all maintain your records with regard to retentions, etc. Then,
I'll be able to more effectively communicate from my position as a records
manager what I think will not only work in our legal department...but, most
important be agreeable to them (the attorney).

Thanks in advance for any info shared.

Gus Harris
Univ. of West FL
Pensacola, FL
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