Hello,

On Wed, 15 Jun 2005 07:31:52 -0500, [log in to unmask] wrote re: Best
Practices in destruction of off-site
<<<<...bestpractices out their for off-site destruction?

Q - Do you send the destruction report of what is to be destroyed to the
appropriate department managers for them to evaluate and give their final
approval of the boxes that are to be destroyed?
A - You betcha!  It's part of our process for both records stored in offices
at any of the 22 offices I'm responsible for or 3rd party vendors in/near
their locations including those at our main location.


Q - Do you send the off-site destruction report to your legal department for
them to review and give final approval of destruction?
A - Absolutely!  But not just legal.  The head of the tax department,
corporate RM, terminal RM (me), and departmental supervisors are part of the
chain also.


Q - Or do you go by the retention schedule that your company has created and
pull a destruction report on what is ready for destruction and send to
your off-site vendor with out any approvals from the departments or your
legal department?
A - Nothing is destroyed without approvals from everyone in the chain
mentioned above - EVER!

Thanks ahead for any input that you can send my way.

You are welcome.

Jim

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Jim Mullen, Records Management Terminal CSO
Flint Hills Resources
4111 East 37th St. N.
Wichita, KS 67220
Office  (316) 828-7489
Cell    (316) 516-9582
Fax     (316) 828-4905
Email   [log in to unmask]
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

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