I am aware of a vendor that provides certifications for the destruction of Hard Drives for the electronic media (They actually have a hard drive shredder).  Most of these vendors also have some internal and external quality assurance program that they follow which requires them to follow their procedures and annual or bi-annual audits for compliance.  If that is of any comfort to everyone.

Joe Kirchner


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of Chiagouris, Connie
Sent: Tuesday, June 21, 2005 9:07 AM
To: [log in to unmask]
Subject: Re: Destruction Certificates


Both my previous vendor and present vendor provide the destruction
certificate with the invoice.  We do not witness the destruction - our
service is weekly and one of us would lose half a day each week.  You
need to have confidence in your vendor.  Or you could consider an
occasional surprise visit.

Connie
Connie Chiagouris, CRM
UOP LLC
25 E. Algonquin Road
Des Plaines, IL 60016
847-391-3497
847-391-2253 fax
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Joseph Showl
Sent: Friday, June 17, 2005 12:59 PM
To: [log in to unmask]
Subject: Destruction Certificates

   I'd be interested in getting some opinions to some questions that I
have concerning records that are sent to an independent disposal company
that I use.

1. The Destruction Certificate isn't sent to me until my company pays
for that particular invoice. Is this normal?

2. I have accompanied my records on occasion to witness the destruction,
but with traveling time and the time to see it all has been done I
usually kill the whole day. I have established a good rapport(I think)
with the vendor and trust that all is taken care of and they are a
member of NAID. Do you witness all destructions?

Any and all opinions/suggestions would be welcomed.

Thank you
Joe

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