I hope that you have corporate destruction certification that matches the items on your retention schedule. This is necessary to attach to the COD from your vendor. Remember, chain of evidence if you have to prove that you destroyed specific records on a specific schedule. This should be a permanent record.  ----- Original Message ----- 
  From: Kirchner, Joseph<mailto:[log in to unmask]> 
  To: [log in to unmask]<mailto:[log in to unmask]> 
  Sent: Tuesday, June 21, 2005 12:00 PM
  Subject: Re: Destruction Certificates


  I am aware of a vendor that provides certifications for the destruction of Hard Drives for the electronic media (They actually have a hard drive shredder).  Most of these vendors also have some internal and external quality assurance program that they follow which requires them to follow their procedures and annual or bi-annual audits for compliance.  If that is of any comfort to everyone.

  Joe Kirchner


  -----Original Message-----
  From: Records Management Program [mailto:[log in to unmask]]On
  Behalf Of Chiagouris, Connie
  Sent: Tuesday, June 21, 2005 9:07 AM
  To: [log in to unmask]<mailto:[log in to unmask]>
  Subject: Re: Destruction Certificates


  Both my previous vendor and present vendor provide the destruction
  certificate with the invoice.  We do not witness the destruction - our
  service is weekly and one of us would lose half a day each week.  You
  need to have confidence in your vendor.  Or you could consider an
  occasional surprise visit.

  Connie
  Connie Chiagouris, CRM
  UOP LLC
  25 E. Algonquin Road
  Des Plaines, IL 60016
  847-391-3497
  847-391-2253 fax
  -----Original Message-----
  From: Records Management Program [mailto:[log in to unmask]] On
  Behalf Of Joseph Showl
  Sent: Friday, June 17, 2005 12:59 PM
  To: [log in to unmask]<mailto:[log in to unmask]>
  Subject: Destruction Certificates

     I'd be interested in getting some opinions to some questions that I
  have concerning records that are sent to an independent disposal company
  that I use.

  1. The Destruction Certificate isn't sent to me until my company pays
  for that particular invoice. Is this normal?

  2. I have accompanied my records on occasion to witness the destruction,
  but with traveling time and the time to see it all has been done I
  usually kill the whole day. I have established a good rapport(I think)
  with the vendor and trust that all is taken care of and they are a
  member of NAID. Do you witness all destructions?

  Any and all opinions/suggestions would be welcomed.

  Thank you
  Joe

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