Sheri: I presume your talking about your in house storage facility.
There are a few things that you will need to have before you can
realistically come up with a figure of cost per cubic foot or Records in
the inactive Records Center.
First, Your cost per square foot for the space being used for storage.
Second - Do you own or lease or rent
Third - If you own what's the cost of utilities, and/or janitor
services (if any)
Fourth - What's the cost of your storage boxes
Fifth - Cost of shelving
Sixth - Cost of furniture and other fixtures (including desk, chairs,
tables, etc)
Seventh - and most expensive Labor and Supervison
Eight - Cost of Shipping and Receiving
One other thought, if you build a new facility, that costs in today's
dollars will be astronomical.
You really should know how much it cost inhouse versus in Commercial
Records Centers as well...
Lots of variables go into arriving at your specific cost...there are
several books that you might want to get from the ARMA Bookstore - they
are:
Information and Records Management by Madeke - Robek and Brown
Information Resource Management by Ricks, Swaffford & Gow
Records Management Handbook - by Penn, Pennix, and Coulson
and Finally- Cost Analysis Concepts and Methods for Records Management
Project by Bill Saffady.
Hope this Helps
Chuck Schiell, CRM
City of Aurora, CO
303-739-7096
>>> [log in to unmask] 6/27/2005 2:12 PM >>>
I would take the total square footage of the records center and divide
that
by number of boxes stored. Then factor in the overhead costs such as
labor
and utilities.
Sherri Taylor
----- Original Message -----
From: "Brenda Pruitt" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Monday, June 27, 2005 3:03 PM
Subject: Re: Formula to calculate Box Storage
> Does anyone have a formula to calculate the cost of storing boxes?
I
> got this question this afternoon from senior management, which needs
an
> answer before noon tomorrow. I know that I probably need the cost
of
> the real estate and the number of boxes.
>
> We have our own records center which holds approximately 35,000
cu.ft.
> boxes in all storage areas. Most of the shelving is 2 boxes deep,
with
> six boxes per shelf at 14 shelves high.
>
> Perhaps it might also help to have an acceptable average cost per
box
> that the storage industry charges.
>
> Welcome your input.
>
> Brenda Pruitt, Records Manager
> + American Red Cross
> Hazel Braugh Records Center and Archives
> 5818 Seminary Road
> Falls Church, VA 22041
> Ph: 703-813-5383 Fax: 703-813-5389
> E-mail: [log in to unmask]
> http://www.redcross.org
>
>
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of White, Bruce
> Sent: Monday, June 27, 2005 3:12 PM
> To: [log in to unmask]
> Subject: Re: salaries in HE RIM/Denver job (Long Winded)
>
>
> [log in to unmask] said:
> >The fact that the majority of the RIM profession in the U.S.
wouldn't
> >"embrace" the views expressed is precisely the point. The divide
> >between RM and Archives is pervasive, entrenched, and perpetuated
by
> >long-standing stereotypes.
>
> As the Listserve Goddess would say, tell me what you think! Well,
here
> goes. I agree with you that the divide is pervasive and entrenched
but
> I will take exception with your observation that this is because of
> stereotypes.
>
> I had the distinct "pleasure" of working for and with federal
government
> archivists in the past and can tell you that many of these
individuals
> fit the stereotype of an archivist perfectly. Talk about the
biggest
> group of whinners I ever met - not enough cheese in Wisconcin to go
> around for these folks! (If you don't believe me, check out the
archives
> listserve sometime. Almost as much fun as having someone scrape chalk
on
> a chalk board.)
>
> They constantly complained about the lack of respect given to them,
how
> they weren't payed enough, that no one really understood them. Yet
> these same individuals refused to seek ways to improve themselves,
> resisted change and were more than willing to accept low paying
> positions. Instead of embracing technology with the potential
> opportunities, many of them looked at the negatives. They also
bicker
> among themselves about some of the most trivial subjects (again, look
at
> the Archives listserve). These same individuals looked down on
records
> management and managers, believing their calling (saving history)
was
> more important. Yet, without the creation and management of
records,
> they wouldn't have a job.
>
> I guess the defining moment for me came during the confirmation of
the
> new Archivist of the U.S. Instead of acting in what I consider a
> professional manner and discussing what the qualifications of the
> position should entail, a number of their so called leaders went on
a
> crusade to publicly assassinate the charactor of the nominee. The
ARMA
> leadership (which I don't always agree with) took the high road and
> provided the Senate Committee with a list of questions to consider
and
> pose to any nominee. What I found interesting is that these are the
same
> leaders that complained about Carlin when he was first nominated.
Very
> appearant that they just don't know what they want!
>
> Now granted, some of the archivists I observed over the past 10+
years
> may not reflect the group as a whole. But they definetly contribute
to
> the general stereotypes associated with archivists. And I haven't
seen
> too many of their colleages challenge them.
>
> So, yes, count on me as one of those North Amercican records
managers
> that Larry mentioned earlier.
>
>
> Bruce L. White, CRM, PMP
> Manager, Records Management
> Sempra Global
> 619-696-4671
> 619-696-2534 (Fax)
> 619-952-7145 (Cell)
>
> "Paper kills-and more
> paper kills more."
> Judah Best, JD
>
> "Sempra Global is not the same company as the utility SDG&E or SoCal
> Gas, and Sempra Global is not regulated by the California Public
> Utilities Commission."
>
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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