I've seen a number of instances now in both private and public sector
organisations where an organisation has introduced a system certified to
ISO - 9001:2000 to manage specific types of records. Section 4.2
(Documentation requirements) of that standard contains minimum
requirements, including 4.2.3 Control of Documents.
Generally the systems I've seen have been introduced in response to very
specific legislative or business requirements - for example, to ensure
that a food manufacturing process is very well documented in case of a
problem once the product is sold.
It seems in these cases that the extent and mandate of recordkeeping
requirements (both internal and external) has some impact on the extent to
which organisations need to introduce quality assured systems to manage
documents or records - the more specific the requirement (e.g., through
legislation), the more the need to have a quality assured system. ISO
15489 appears to be used more as a guide to best practice, from which
policies and procedures guiding specific actions can be derived.
Andrew
Andrew Warland
Senior Consultant, Records and Information Management
Outsource Australia Pty Ltd (www.outsourceaust.com.au)
Canberra, Australia
Rick Barry <[log in to unmask]>
Sent by: Records Management Program <[log in to unmask]>
15/07/2005 05:53 AM
Please respond to
Records Management Program <[log in to unmask]>
To
[log in to unmask]
cc
Subject
Re: ISO 15489 certification process
My latest information from Australia is shown in the below em from Stephen
MacIntosh.
Regards,
Rick
Rick Barry
_www.mybestdocs.com_ (http://www.mybestdocs.com/)
Cofounder, Open Reader Consortium
_www.openreader.org_ (http://www.openreader.org)
========================
Date:
Thu, 14 Jul 2005 14:59:07 +1000
Author:
_"Macintosh, Stephen" <[log in to unmask]>_
(mailto:"Macintosh,%20Stephen"%20<[log in to unmask]>)
Subject:
FW: Certification process for ISO 15489
Hello Rick
I rang Standards Australia ( _http://www.standards.org.au/default.asp_
(http://www.standards.org.au/default.asp) )
and was told that there is not a specific certification/program for ISO
- 15489. They suggested that you could get a records management system
certified under ISO - 9001:2000
(_http://www.standards.com.au/catalogue/Script/Details.asp?DocN3DAS0930439_
(
http://www.standards.com.au/catalogue/Script/Details.asp?DocN=3DAS0930439=
)
04986), which is the standard for quality management systems. This
certification could incorporate in the requirements of ISO - 15489. Hope
this helps
Cheers
Stephen Macintosh
Recordkeeping Systems and Procedures Analyst
Rail Infrastructure Corporation
Ph 9782 0488
"Keep the knowledge - make a record"
----------------------------Original Message
-----------------------------------
In a message dated 7/14/2005 12:01:27 A.M. Eastern Standard Time,
[log in to unmask] writes:
Date: Wed, 13 Jul 2005 16:57:03 -0600
From: JESSE WILKINS <[log in to unmask]>
Subject: ISO 15489 certification process
Hi all,
I thought I remembered something on the list about a country, archive, or
organization that was working on a formal certification process for ISO
15489. I searched through the archives and couldn't find anything...
Google shows that the National Standards Authority of Ireland seems to be
doing *something* in this regard:
"The Minister for Trade & Commerce, Mr Michael Ahern T.D., has presented
Filestores, the Document Storage & Data Management Company with ISO 15489
at
the Department of Enterprise, Trade & Employment. Filestores, who is also
a
part of DMG Services, is the first record management company in Ireland
and
one of the few in Europe to have received this ISO standard."
http://www.boards.ie/vbulletin/archive/index.php/t-235431.html
Can anyone shed some light, either on the NSAI certification or more
generally on other efforts?
Thanks,
Jesse Wilkins
CDIA+, LIT, EDP, ICP
Metalinear Media
(303) 574-1455 office
(303) 484-4142 fax
[log in to unmask]
Yahoo!: jessewilkins8511
MSN Messenger: [log in to unmask]
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