Roger,
You are on the right track to think you may need to prove you were
licensed prior to the date of your current licenses.  You need to be
talking with your legal counsel, but in addition to researching the laws
on licenses, you need to explore other laws.  In the U.S. we call them
Statute of Limitations and Statute of Repose.  These laws will tell you
how long you are liable for a lawsuit.
Mary

Mary W. Haider,CRM
Records Manager
W.W. Grainger, Inc.
Mailstop B4.T46
847-535-1560

>>> [log in to unmask] 07/19/05 1:33 PM >>>
Good Afternoon,

Our organization has several types of licences, eg., Laboratory
Licences,
Establishment Licenses, etc.  Some issued by Provinces and others
issued by
the Federal Government.  Some licenses are issued for one year and
others
are multi-yeared.  We must post original licences in our Collection
Centres
across the country and keep a photocopy at our Head Office.

How long should the licence be retained after it has expired?  Is the
photocopy considered a transitory record?  We will probably keep the
expired licences for historical value.   But more importantly should we
not
keep them to prove we were licenced perform "such and such a
procedure"?
And how long should we keep them?   We keep most of our blood
collection
and blood components manufacturing records indefinitely.

A google search did not help and I could not find retention time for
licences in Health Cda site.

Any assistance would be appreciated.

Roger Blais
IT PM Coordinator, Records Management
Canadian Blood Services
613-739-2593

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Contact [log in to unmask] for assistance