Deanna,

State law says all notary supplies belong to the notary, not the agency
- regardless of who paid for it.  If that persons leaves the
organization, the notary journal, seal, etc. go with the notary.  When a
notary fills a journal, they are required to submit to the Secretary of
State.  The organization should not have any notary journals in its
possession.  If you do, they should be sent to the SOS.

~L

_____________________________________
Lucinda Williams, CMC
Deputy City Clerk / Records Supervisor
City of Brea (www.cityofbrea.net)
1 Civic Center Circle, Brea, CA  92821
714/990-7757


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Brouillette, Deanna L.
Sent: Wednesday, July 20, 2005 7:57 AM
To: [log in to unmask]
Subject: Notary books


Do you all consider notary books to be a records series belonging to the
organization or just to the person who is the notary?  Would it make a
difference if the organization paid for that person to become a notary?




And if it is a record belonging to the organization, any ideas on
retention period?



Thanks in advance for any help!

-Deanna



Deanna L. Brouillette, CRM

Senior Records Specialist

University of Texas Medical Branch

(409) 747-5906

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